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Travel and other purchases

To order

AU Regulations

For every order you place, you need an order number, as well as the last six digits of the EAN no. which you must get from Jane Jamshidi - it can be sent by email on request.

All flights MUST be booked through Carlson Wagonlit Travel (CWT).

Most travel arrangements should be made via the online booking system (guidelines in Danish). If you require assistance, you can call a travel consultant (however, there is a fee of 2,99% when a travel consultant is involved):

  • Carlson Wagonlit Travel tel. +45 3363 7777

Note that there is an additional fee of 200 DKK for calling outside business hours (Mon-Thurs 8:30am - 4:30pm; Fri 8:30am-4pm).

Please do NOT book hotels through CWT (as that will incur large fees). Book directly with the hotel you would like to stay at.

All train tickets must be booked through DSB (or Rejseplanen.dk).

Other expenses, such as books, equipment and expenses in relation to guests or special events are to be granted by Jørgen Ellegaard Andersen or Jane Jamshidi. You will need an order number from Jane before you order.

NB: books are only to be ordered by the librarian, Sanne Fjord Jensen.

Insurance

To have insurance during work-related visits abroad, apply for a personal university travel insurance card. Download an application form and deliver it in person to the Math Department's secretary Annette Møller (2 floor). You will receive the card immediately.

 

Reimbursement

Log in to AURUS; the online AU travel reimbursement system

  • New employees: Go to Jane to get registered in AURUS. (She will Fill out this form)
  • Quick-guides
  • Scan your receipts (preferably on one page with a ref. number at each receipt) - ready to attach to the online reimbursement document
  • When you get to step 4/4 in your AURUS document - Please choose 'Kontrollantgruppen, NAT' in the first box and 'Hjortsberg, Irene' in the second box.

    ***IMPORTANT***
    PhD students should not complete step 4/4, ie. only proceed to step 3/4. When you close the document at this stage, it will be saved. Inform Jane Jamshidi that you have a travel claim pending, and she will submit it for you.

    Per diem amounts for travel abroad
  • Solemn Declaration / Tro og love erklæring
  • Forgotten password for AURUS. Please contact aurushotline@adm.au.dk and inform your username. Subsequently, you will receive an e-mail where your password has been reset and you can log on and choose a new one.

Economy Centre Science

5258 / i35